Switching, with your clinic in control
You have patients to see and a diary to keep running. We work through the records and setup with you, so you know what is moving and what needs your attention.
Available exports and any authorised assisted access set the scope.
The agreement requires your confirmation that the records are right.
What can move
Your notes, signed forms and photos matter. We look at your current export together and agree how each part will arrive.
From a clinic that moved
“There’s a lot involved in changing booking and patient management systems, but Connor has made the whole process feel so much easier than I expected.”
Sandra Mitchell, Aesthetics by Sandra
A shared plan
A few clear stages, with time to check the details before you change your booking link.
Authorise the move and confirm you are entitled to share the source data.
Assess the available exports, document what can be retrieved and agree exceptions, charges and timing with you.
Supply the agreed files securely and review sample records with us.
Map the data to your clinic, preserve original documents and show you any gaps or discrepancies.
Check records and future bookings. Keep access to your source system until the agreed checks are complete.
Work through discrepancies with you. Nothing goes live until you confirm the records are right.
Approve the final diary changes, then update the link on your website and social profiles.
Coordinate the cutover with you, including any appointments changed while the move was in progress.
Subscription, move, exit
£25 plus VAT per bookable practitioner per month, with admin and reception accounts free. SMS is 7p plus VAT per message. 0% commission to us; Stripe card processing fees apply.
Full pricing and trial termsAgree the scope, timing and any charges for your move in writing. Your old provider may charge for exports or require a notice period; those terms are separate from our subscription.
Agreement, section 7Free structured export of your data and uploaded files, no exit fee and export access for at least 30 days after the agreement ends. Very large media libraries are supplied separately on request, also free.
Read the switch guaranteeQuestions
We assess what the source provides and document what can and cannot be retrieved. Any assisted access must be authorised and permitted by the source system’s terms. Unresolved gaps are discussed before you approve go-live; a universal complete transfer is not promised.
Agree legacy access and your clinic’s record-retention needs as part of the plan. Keep the source records available until the agreed checks are complete. Imported original documents remain originals, rather than newly signed AesthetiClinic forms.
It depends on the source exports, record formats, file volume and checks your clinic needs. We agree timing after assessing the scope. The published agreement does not set a fixed migration duration or universal guaranteed go-live date.
Arrange the authorised transfer with our team. Do not put patient records, credentials or clinical photographs in a demo enquiry. Agree the access needed for the migration and your responsibilities under the DPA before supplying files.
Yes. The subscription is monthly rolling, with no minimum term. The agreement provides free structured data and file export, including at least 30 days of read-only export access after it ends. Very large media libraries are supplied separately on request, also free.
Useful before a move
Review what your clinic needs to retain. Imported documents should preserve their original dates and signatures.
England’s licensing scheme is not in force. Read the dated guide to the proposals rather than treating them as an existing licence requirement.
Read about voluntary registration and how it relates to your practice.
Booking, clinical records, consent, payments and your team in one system.
Tell us how you run the clinic today. We’ll look at the next steps together.
Book a 30-minute demoOr email hello@aestheticlinic.io
Try it free for 14 days. Card required. Cancel before it ends and you pay nothing.