Aesthetics software, built for the whole clinic.

Aesthetic clinic software is the management system a non-surgical cosmetic clinic runs on: online booking and deposits, digital consent forms, clinical patient records, and the reminders and aftercare that keep clients coming back. AesthetiClinic brings all four into one platform built specifically for UK aesthetics practitioners, rather than a generic salon or medical tool bent to fit.

For a UK aesthetics clinic the things that matter most are record-keeping that is built for the coming licensing standards, consent that is versioned and e-signed, deposits that settle to you at 0% commission to us, and the freedom to export your data whenever you want. AesthetiClinic is designed around exactly those four, with a single flat price and no per-practitioner seats.

Yes. There are no per-seat charges and no minimum team size, so a solo practitioner pays the same flat monthly price as a multi-room clinic. The booking page, consent forms, records and reminders all work from a phone at the chair, which suits a mobile or single-room practice.

Yes. Each practitioner has their own shifts, time off and one-off overrides, the diary enforces them with double-booking protection at the database rather than a warning anyone can click past, and role-based access lets reception manage the diary without seeing medical histories. Multiple rooms and locations are supported.

Reporting is built into AesthetiClinic rather than bolted on. A monthly validation report shows where records are incomplete: which appointments are missing signed consent, notes or photos. The booking funnel is measured end to end on your real bookings, with the dashboard naming your biggest drop-off in plain English, and built-in A/B tests are reported per variant. None of it needs Google Analytics, a cookie banner or data leaving the clinic.

The practitioner writes the treatment note on the record itself, alongside the client's photos, signed consent and treatment history. You can save your standard note structure as a template, general or tied to a specific treatment, so a new record pre-fills and you edit only what changed. Product, quantity, unit, batch number, expiry, instrument and injection site are structured fields rather than free text, and a product matched to your stock list deducts automatically.

Yes. Each treatment record can carry an injection map: tap each point and record the product, dose, batch and depth against it, so the placement detail lives with the note rather than in a separate diagram.

Yes, in the sense that matters to an aesthetics clinic: it holds each client's patient record electronically instead of on paper, with treatment history, e-signed consent, before and after photos and a full audit trail on one secure file. It is electronic patient records software built specifically for non-surgical aesthetics, not a hospital or GP EPR bent to fit, so the record is structured around treatments, product batch numbers and consented photography rather than generic clinical coding and referrals.

No software can do that on its own, and we will not claim it does. What AesthetiClinic gives you is the systems to evidence good practice and prepare: age-verification checks at the point of booking, a credential and insurance vault, an emergency-kit register, face-to-face prescribing evidence, and versioned e-signed consent with a full audit trail. Responsibility for meeting your legal and regulatory obligations stays with your clinic, and nothing here is legal advice.

Treatments you mark as age-restricted ask for a date of birth at the point of online booking and block under-18s before any payment is taken, so an under-age booking never reaches your diary. The same block is enforced in the staff diary and through the public booking API, and under-25s are flagged for a Challenge 25 ID check in clinic. An ID-check record sits on the patient file with the document type, who checked it and when, and a named GMC-registered doctor can record an override for the Act's medical-need exception.

Yes. The credential vault stores professional registrations such as NMC, GMC, JCCP and Save Face, indemnity insurance, DBS checks, training certificates and licences, per practitioner and at clinic level. Each item carries its expiry date and the system emails a reminder before it lapses, so a registration never quietly runs out. The vault is owner-only.

The record-keeping is built for it: versioned consent forms with e-signatures, treatment notes with product batch numbers, consented photographic records, and a full audit trail of who changed what and when. As the 2026 licensing scheme details are finalised we track them and update the templates. That is preparation, not a guarantee of compliance, and it is not legal advice.

Three layers. An always-on lifecycle engine sends reminders, aftercare, recall and review requests automatically. A campaign tool lets you send one-off email or SMS broadcasts to segments you choose, such as lapsed clients or everyone who had a particular treatment. And the booking page itself is measured end to end, with built-in A/B testing, so the conversion side improves without you touching it. Every send is gated on the patient's own marketing opt-in.

SMS is a flat 7p plus VAT per message, bought as 1,000-message bundles inside the platform, so there is never a surprise bill. Automatic emails such as confirmations, reminders and aftercare are free and unlimited, and marketing campaigns include 500 emails a month, with prepaid credits at £5 plus VAT per 1,000 beyond that.

Yes. Aesthetic Nurse Software is one of the best-known UK tools and it is popular with solo practitioners. AesthetiClinic is built for multi-practitioner clinics from day one: shift-aware diaries, role-based access and a clinic-wide audit trail. If you expect to stay a single practitioner for the foreseeable future, a long-established solo-first tool may well be the better fit, and we say so plainly on the comparison page.

We run the migration with you rather than leaving you an import button. We map what your current system will hand over, migrate it, seed your consent templates, and you confirm everything looks right before going live. The switching page breaks down what gets out of Aesthetidocs, Faces, Aesthetic Nurse Software, Pabau, paper or spreadsheets, system by system.

Yes, completely and at any time: patients, consent records, photos, notes and bookings in standard formats, one click, no notice period, no exit fee. We built the exit door in because lock-in is the disease in this market.